Outreach & Communications

Meeting Minutes

July 22, 2008

 

 

Attendees:  John Post, Rob Bryer, Victoria Webb, Sarah Caspar, Tom OŐDonnell

 

           

Budget

 

  1. Discussion occurred about budget constraints and getting our message out.  Agreement occurred about using the Chescogreen.org website as much as possible and reaching out to draw attention to it.

 

  1. $296 for 5000 wallet cards for survey; WCU Philips Auditorium $1929. plus 10%

Sykes Union Theatre $336. plus 10%;West Goshen Twp. Bldg. no charge

 

Video Blast

 

  1. Tom will send the streaming video to Sally Silver right away.

 

  1. John will ask Steve to link the ChesCo site to our video link

 

  1. Victoria will blast the email to places of worship, once Catharine gets her email contacts.

 

 

Survey Purpose

 

  1. It is important to develop the right questions.

 

  1. Lots of effort is necessary to make a successful survey

 

  1. Perhaps we should look into previous surveys around the country to get a sense of what they deliver.

 

  1. Our Outreach Committee may not have the skills to put together a proper survey.

 

  1. We may need an experienced surveyor to review our questions.  \John suggests cherry-picking published (web) surveys.  John volunteered to do this research.

 

  1. John knows a market research individual who may vet out draft survey.

 

  1. Can we add a calculator to the survey.

 

  1. We recognize that the Steering Committee needs to weigh in on this.

 

  1. John had an idea for each committee to suggest one question for the survey.  Discussion lead to increasing the number to three.

 

 

Exton Mall Event

 

  1. Outreach members will sign for time slots to be on station

 

  1. Pat, Victoria, Sarah, and John will attend upcoming planning meeting on August 5th at the Mall

 

  1. We need a print on foam board at a minimum for the display 

 

  1. We will check to see if the County has the capability to make a poster for us, or to use a vendor.

 

 

Student Body Outreach

 

  1. John knows a biology teacher who might know if students are organized and interested in Outreach at West Chester

 

  1. Tom will do the same with Tim Lutz

 

  1. Pat and Catherine have indicated an interest in exploring opportunities with schools and have presented ideas recorded in previous meeting notes.  We need to solidify an approach to the schools.

 

4. Since the meeting, Victoria has made contact with Kurt K., head of sustainability at WCU. He will be speaking at the Aug. 19th meeting.

 

Commissioners Meeting

 

  1. Victoria and Tom will present abbreviated PP and present budget request

 

  1. Make sure that we mention that we would like to hold a series of  TH meetings

 

 

Public ot TH Meeting

 

  1. Make sure we have a specific plan

 

  1. Vet idea to skeptics so we know more about interest and value

 

  1. LetŐs ask David Ward for his thoughts about meetings

 

Next Meeting: August 5th